Map Your Idea, Inc. (DBA Proxi)
Privacy Policy

Version 2.0 · Effective October 21, 2026 · Previous versions available on request from help@proxi.co

1. Who we are and what this policy covers

Proxi is owned and operated by Map Your Idea, Inc., a Delaware corporation based in Seattle, Washington ("Proxi," "we," "us"). Contact: help@proxi.co.

This policy covers proxi.co, app.proxi.co, map.proxi.co, mapsgpt.com, the Proxi Chrome extension, the business portal, embedded maps, and our API, and these people:

Customers and Authorized Users: organizations and people who sign up to build maps, directories, passports, programs, calendars, and messages.
Business Contacts: people who log in to claim or manage a business listing.
Participants: anyone who views, searches, registers for, checks in to, votes in, submits to, buys from, or receives messages through something a Customer built with Proxi.
Visitors to proxi.co.

Whose data is it? For account data, Proxi decides how it's used (we are the "controller"). For data a Customer collects from Participants through Proxi, or uploads (such as contact lists), the Customer decides, and we process it on their behalf (we are a "processor" or "service provider"). If you're a Participant with questions about how an organizer uses your information, contact that organizer. We'll help them respond.

2. Information we collect

From Customers, Authorized Users, and Business Contacts

Name, email, and organization or business details you provide, or that Google or Facebook share if you sign in with them.
Billing details, handled by our billing and payment providers. We do not see or store full card numbers.
Content you create: maps, listings, events, images, programs, audiences, and messages.
Support conversations with us. With your permission, our team may view your account to troubleshoot.

From Participants (on behalf of Customers)

Information you choose to give an organizer, such as your name, email, or phone number, when you register, enter an email gate, buy something, submit a listing, event, or photo, or sign up for messages.
Whether you opted in to text messages. This is stored separately from any agreement to terms.
Activity in an experience: which stops you checked in to and when, votes, ratings, and likes. Likes and votes use an anonymous viewer ID, not your name.
Photos you upload.

From contacts Customers upload

Contact details a Customer uploads to send email or text messages, such as a list of member businesses. Customers are responsible for having permission to upload and message those contacts.

Collected automatically

IP addresses, recorded when you sign in (to recognize login devices), vote, or submit an email address. We use them for security, fraud prevention, and stopping duplicate votes, and keep them only as long as needed for vote integrity and abuse prevention.
Device and browser type, referring page, and pages viewed.
Usage statistics from Google Analytics on proxi.co, public maps, and embeds, with no personal identifiers such as email addresses. On account-holder pages, analytics carries a pseudonymous ID derived from a salted hash of your email, so we can count you once across our sites. Google does not receive your email.
On proxi.co only, our marketing site: advertising tags that measure our own ads and let us show Proxi ads to people who visited; a visitor-identification service that matches an IP address and cookie to the organization it likely belongs to, so our sales team can see which organizations visit; and a session-replay service, which records how pages are used with anything you type masked. None of these run on maps, experiences, directories, calendars, embeds, or the pages where Participants and Business Contacts sign in. Each is named in our cookie policy, linked in section 7.
Marketing attribution on proxi.co: which campaign or link brought you to us. We keep it for 90 days, and don't record it if your browser sends a Global Privacy Control signal.

3. Location

Some features use your device's location, with your permission, for the thing you're doing: finding places near you, sorting by distance, or confirming you're at a stop. Your browser or phone asks first, and location is used only when you take an action that needs it. Today we keep only which stop you checked in to and when. Organizers see activity from their own experiences in aggregate, such as check-ins by stop, never an individual's location history, and they agree not to try to identify anyone from it. If we add a feature that keeps your location, you'll be asked before it's turned on. We never sell location or use it for advertising.

One exception: if an account holder clicks "use my location" while setting up a map, we save that town as the map's default starting point.

We may also estimate a general location, such as a city, from your IP address.

4. How we use information

To provide, secure, and improve Proxi
To process payments and billing
To send messages a Customer has composed to their audiences
To provide support
To prevent fraud, abuse, and duplicate voting
To comply with the law
To produce aggregated, de-identified statistics, such as total map views, that cannot identify you
To market Proxi to visitors of proxi.co and prospective Customers, including showing Proxi ads on other sites to people who visited proxi.co. We never market to Participants, and never use Customer or Participant data this way.

We don't sell personal information.

5. AI features

Some features send material you provide to third-party AI services to produce the result you asked for. Nothing is saved to your workspace until you review and confirm it. When you share a list for us to read, we keep the result for a short time in case you need to try again, then it's gone. We don't use your content to train AI models, and our providers are contractually prohibited from doing so.

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6. Email and text messages

Customers can send email and text messages to their audiences through Proxi. We deliver them through our email and SMS providers on the Customer's behalf.

Reply STOP to any text to opt out, or HELP for help. Message and data rates may apply. Message frequency varies by organizer.
Every marketing email includes an unsubscribe link.
Mobile numbers and text-messaging opt-in consent are not shared with third parties or affiliates for their marketing purposes.
Proxi's own marketing emails go only to account holders and people who opt in. Opt-in boxes are never pre-checked. We never use contact details from an organizer's experience for Proxi's own marketing (see Terms section 31).

7. Cookies and similar technologies

Our marketing site and our product use cookies very differently. proxi.co, where people learn about Proxi, runs advertising, visitor-identification, and session-replay tools. The product, meaning app.proxi.co, map.proxi.co, public maps, experiences, directories, calendars, and embeds, runs none of them.

Necessary: sign-in cookies (one only our server can read, plus a flag that says you're signed in, so map.proxi.co and app.proxi.co share one sign-in), and an anonymous viewer ID, kept 13 months, so likes and votes work.
Analytics: Google Analytics on proxi.co, public maps, embeds, and account-holder pages. Public maps and embeds carry no personal identifiers; account-holder pages carry the pseudonymous ID described in section 2.
Marketing attribution: proxi.co only, kept for 90 days, and not recorded if your browser sends a Global Privacy Control signal.
Advertising (proxi.co only): tags from our advertising partners that measure our own ads and let us show Proxi ads on other sites to people who visited proxi.co.
Visitor identification (proxi.co only): a service matches a visitor's IP address and cookie to the organization it likely belongs to, so our sales team can see which organizations visit. It does not see who you are unless you tell us.
Session replay (proxi.co only): a session-replay service records how pages are used, such as scrolling and clicks, with anything you type masked.
Translation: a translation service, on proxi.co and on maps whose Customer turns it on.
Consent manager (proxi.co only): a consent manager shows the cookie choices and keeps a record of your answer. Every tool on proxi.co is named in the cookie policy linked below.
proxi.co and account-holder pages: support chat and email marketing, plus our billing provider's checkout script on account-holder pages. None of these load on public maps or embeds.
Embeds on Customer websites: embedded maps and directories set nothing on the Customer's own site. The calendar embed stores a list of events you've saved in your browser.

You can block cookies in your browser, but sign-in and voting may stop working. On proxi.co, visitors in Europe, the UK, Brazil, and Canada are asked before any non-essential cookies load, and can change their answer any time from the Consent Preferences link in the footer. Visitors everywhere else can opt out of advertising cookies with the Do Not Sell or Share My Personal Information link, and we honor Global Privacy Control. The full list of cookies on proxi.co is in our cookie policy. On the product (app.proxi.co, map.proxi.co, and embeds), analytics sets no cookies and sends no identifiers for visitors in the UK, the European Economic Area, and Switzerland; Google still receives anonymous, cookieless page pings.

8. How we share information

With the Customer whose experience you use. What you submit to an organizer's map, passport, program, purchase, or form goes to that organizer.
With service providers that help us run Proxi, under contracts that limit their use of the data. The current list is at proxi.co/d/subprocessors, and we update it before adding one. Tools that run only on our marketing site are listed in our cookie policy instead.
For legal reasons: to comply with the law or valid legal process, protect rights and safety, or prevent fraud. Where allowed, we'll tell you before we share in response to legal process.
In a business transfer, such as a merger or acquisition. The acquirer must protect your information as this policy describes, and we'll give notice before it becomes subject to a different policy.
With your consent.

9. Payments

Payments to Proxi run through our billing provider. Payments Customers collect from the public (programs, sponsorships, paywalls) are processed by Stripe. Card details go directly to these providers, and we do not see or store full card numbers.

10. How long we keep information

We keep information while an account is active and as described in section 24 of the Terms afterward, as needed to provide the service, meet legal and billing obligations, resolve disputes, and prevent fraud. IP addresses and marketing attribution are kept for the periods in section 2. Backup copies are overwritten within 30 days.

11. Your rights and choices

Wherever you live, you can ask us to access, correct, delete, or get a copy of your personal information, or to stop using it for marketing. Email help@proxi.co or use our request form, which records the date of every request. You don't need an account to ask.

We respond within 45 days, and if we need more time, we'll tell you within those 45 days and take up to 45 more. We may need to verify your identity.
We won't discriminate against you for exercising these rights.
If your request concerns data an organizer collected through Proxi, we'll refer it to them or help them respond.
California and other U.S. states: residents may have additional rights under state privacy laws, including the right to know the categories of information we collect, the sources, why, and who we share it with. This policy describes those categories. We do not sell personal information, and we do not use sensitive information such as precise location beyond what you asked for.
proxi.co is separate from the product. proxi.co is our marketing site, for people considering Proxi. Visitors there see advertising tags from our advertising partners, which count as "sharing" for cross-context behavioral advertising under California law. You can opt out any time with the Do Not Sell or Share My Personal Information link in the proxi.co footer, and we honor Global Privacy Control signals from your browser. None of this reaches the product. The maps, experiences, directories, calendars, and embeds that Customers build, and the pages where Participants and Business Contacts sign in, carry no advertising tags, and we never sell or share Participant, Business Contact, or Customer data for advertising.

12. International users

Proxi is based in the United States and stores data in the United States, on Microsoft Azure. If you use Proxi from another country, your information is transferred to and processed in the U.S. Where required, for example under UK or EU law, we rely on safeguards such as Standard Contractual Clauses, set out in our Data Processing Addendum.

13. Security

We use administrative, technical, and physical safeguards, including encrypted connections, restricted access, and keeping phone numbers out of server logs. No system is perfectly secure. If a breach affects your personal information, we'll notify you and our Customers as required by law. A summary of our security practices is available on request from help@proxi.co.

14. Children

Account holders must be 18 or older. Proxi is not directed to children under 13, and we do not knowingly collect personal information from them. Organizers running family events are responsible for having a parent or guardian register for a child. If you believe a child under 13 has given us information, email help@proxi.co and we'll delete it.

15. Changes to this policy

We'll post updates here with a new version number and effective date, and keep past versions available. For changes that materially affect how we use your information, we'll email account holders at least 14 days in advance; clarifications take effect when posted.

16. Contact

help@proxi.co · Map Your Idea, Inc.

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Map Your Idea, Inc. (DBA Proxi)Privacy Policy